5 ways to reduce time spent on admin with speech recognition software

In the span of not much time at all, speech recognition tech has gone from a mere novelty, to a must-have, for many working in legal; healthcare; local government; emergency services; and professional services.

And just one reason why voice tech has become increasingly invaluable is the many hours professionals can now save on admin. In today’s blog, we’ll be looking at five distinct ways that users of speech recognition software like Nuance Dragon Professional Group can cut down on the endless paperwork, and free up their time for the things that matter most.

1. Automated transcriptions for note-taking

Even the fastest typist can spend many needless hours taking notes on any given work day. And if reports from the healthcare sector are anything to go by, this can be incredibly draining.

With speech recognition software, this issue can be largely avoided, thanks to automated transcriptions. Any time you need to take notes, you can simply speak your thoughts aloud to the device you have on hand (whether it be a computer or a compatible smartphone), and the notes will be automatically transcribed right there in your document.

The solutions offered through Voice Technologies are proven to be 40 per cent faster than typing, and they also boast 99 per cent accuracy. Plus, if you need to record entire meetings with more than one person (for example, if you’re a physician talking to a patient), you won’t need to worry about overlapping dialogue, background noise, or different regional accents. Most people don’t realise this (hence blogs like this one!), but voice technologies have come a staggeringly long way in recent years.

You don’t need to automate transcriptions in real time, either. The software can also transcribe pre-recorded audio.

2. Dictate emails

Pretty straightforward one; all digital communication, including emails, can be automatically transcribed with speech recognition software. If you work in professional services, you’re probably sending plenty of long-winded emails, and with this tech you’ll be able to write them as fast as you can say them aloud.

3. Speed up manual processes with voice commands

Transcriptions aren’t the only way you can reduce time spent on admin. You can also customise your own simple voice commands, in order to shortcut repetitive, manual steps, and navigate your documents faster than you can move your mouse. Virtually every computer function, regardless of the platform you’re using, can be performed using voice commands. Your custom commands can be implemented across entire departments.

4. Input data

Professionals in admin-intensive roles can often find themselves entering the same, or very similar, information time and time again.

That’s a lot of time they could be spending on more important tasks. And at the end of the day, if there’s no reason not to automate such labour-intensive processes, then… why not automate them?

5. Transcribe on the go

You can also transcribe on your phone (if for whatever reason you don’t fancy carrying your laptop with you), and then send the results to your other devices. This means you can create and edit important documents wherever, and whenever.

Conclusion: 5 ways to reduce time spent on admin with speech recognition software

It’s simple, really. Admin takes time, but with speech recognition software, it can take less time. Just about every job that involves sitting at a desk can be improved with this technology, be it through on-the-go transcriptions for documents and emails, customised voice commands, or faster data input.

We help organisations reduce the time and cost of producing correspondence via speech recognition software, information workflow apps, and digital dictation hardware & software. Think we could help your business? Book a consultation today.