FormStream web-based e-forms software
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FormStream is a secure, web-based document management software and document workflow software solution, developed by Voice Technologies in collaboration with the NHS.
Designed to digitise paper forms and streamline document workflows, FormStream enables NHS teams to capture, process and share information in a single step - reducing administrative burden, improving data accuracy and supporting better patient care.
Digitise paper forms. Improve workflows. Reduce costs.
FormStream replaces manual, paper-based processes with intelligent document workflow software that ensures information flows seamlessly across systems and teams.
Electronic forms can be completed, processed and uploaded instantly - eliminating duplication, delays and the need for printing or scanning.
NHS organisations using FormStream realise measurable cost savings, with £0.63+ saved per document (source: NHS Tayside, 2014).
How it works: Populate. Process. Upload.
FormStream simplifies document workflows across the NHS:
- Populate forms automatically using patient and demographic data
- Process information instantly with no manual handling
- Upload directly into clinical systems and records
Completed e-forms can be electronically sent to GPs, uploaded to clinical portals, SCI Store, or distributed via a range of other secure methods - ensuring information reaches the right destination without delay.
This streamlined approach supports faster, more efficient document workflows, improving access to critical patient and operational data.
Key features
- Integrates with NHS and existing IT systems including SCI-Store, EDT, clinical portals, LDAP and email
- Auto-populates e-forms using patient administration system data
- Uploads directly to the Electronic Patient Record (EPR)
- Distributes completed forms to SharePoint, OneDrive and other secure storage platforms
- Save drafts and complete forms at a later stage
- Create and update forms on mobile or tablet, with offline capability and sync on return to clinic
- Fully encrypted data for secure information handling
- Accessible via web browsers across desktop and mobile devices
- No client installation required.
Key benefits for NHS teams
- Modernise processes with scalable document management software
- Improve efficiency with streamlined document workflow software
- Reduce duplication in paper-based processes
- Save time for clinical and administrative staff
- Lower print, postage and document handling costs
- Ensure patient information is accurate, up to date and instantly shared
- Enable secure access to completed forms across teams
- Improve data availability for reporting, analysis and audit
- Support collaboration across departments and service boundaries
- Strengthen data security while simplifying workflows.
Built for NHS environments
FormStream is designed around the realities of NHS working - supporting clinicians and teams across hospitals, community services and multi-site organisations.
As a flexible document management software solution, it ensures information is captured once and made securely available wherever it is needed - whether in clinic, on the ward or in the community.
e-form image galleries
Our library of custom e-forms we’ve created for the NHS.
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Change of medication
Change of treatment
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Clinical notes
Anti-microbial authorisation
Breast care nursing admission
Clinical notes
COVID-19 triage
Electronic triage
Inflammatory Bowel Disease (IBD) helpline
Intravesical treatment
Liver cirrhosis clinic
Lymphoedema services
NHS near me blood request e-form
Oncology toxicity
Pre-op assessment
Pre-op assessment
Record of hospital day care
Resuscitation record
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Discharge letter
Dental paediatric general anaesthetic discharge
Obstetric anaesthesia
PNW neonatal discharge
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Emergency recording
CCU triage
Resuscitation record
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GP letter
Dietetic report
End of treatment summary
Minor injury unit
Verification of death and death notification
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Multidisciplinary Team (MDT) record
Colorectal MDT
Gastro-intestinal complex polyp MDT
Haematology MDT
Hepatocellular Carcinoma (HCC) MDT
Hepatic Pancreato Biliary (HPB) MDT
Inflammatory Bowel Disease (IBD) MDT
Lung MDT
Other Gastro-intestinal (GI) MDT
Pelvic floor MDT
Skin cancer MDT
Upper Gastro-intestinal (GI) MDT
Urology MDT
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Opinion request
Endoscopy opinion request to cardiorespiratory
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Patient consent
Patient consent
Systemic Anti-Cancer Therapy (SACT) consent
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Patient / GP letter
Ambulatory emergency care
Pre-operative diabetes medication recommendations
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Referral letter
Acute pain referral
Community team referral
Dental referral
Occupational health referral
Ophthalmology referral
Radiology request
Referral to investigation and treatment
Request for Peripherally Inserted Central Catheter (PICC) insertion
Tissue viability referral
Trusted by the NHS
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This simple digital approach to recording patient consent has made an excellent and efficient addition to our care pathway and I look forward to extending its use with other electronic forms.
Fiona Campbell,
Macmillan Consultant Nurse SACT / Oncology -
Working with Voice Technologies has been efficient and effective. The development of an electronic pre-op assessment has revolutionised our service.
Fiona King,
POA Manager,
NHS Ayrshire & Arran
FAQs
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Who uses FormStream e-forms?
FormStream e-forms are suitable for any organisation or function that wants to replace paper forms or improve on existing e-forms.
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We’ve used e-forms before and found them complicated. How is FormStream different?
FormStream is a dedicated e-form application, it’s not a compromise add-on to another product so the e-forms we create are specifically designed to achieve what you need to do and they are never over-engineered. Our software specialists start by understanding your workflow to design your e-form specifically for its context. They listen to what you need the form to achieve and do not allow a form to become ‘all things to all people’ resulting in user-friendly, efficient e-forms. Feedback confirms this is the main reason users like using FormStream e-forms so much.
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Can FormStream save us time?
Yes. FormStream e-forms can be designed to be auto-populated from with data from other systems used in your organisation, saving time previously spent on manually keying in data. Mobile-friendly, FormStream’s e-forms can be created, populated and then shared instantly and simultaneously with the users that need them so no time is lost in sending forms individually and awaiting replies before sharing with others.
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Can FormStream save us money?
Yes. As well as saving time by avoiding manual data entry, FormStream saves the costs of printing and postage/distribution.
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Can FormStream replace paper forms entirely?
Yes, with FormStream there’s no need to print, scan and upload paper forms. Forms are saved, processed and uploaded to the relevant location in one move so they’re shared instantly.
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How secure is data in the e-forms?
All data is fully encrypted. Only authorised users can access the e-forms they are permitted to see.
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Can FormStream handle large scale deployment?
Yes. FormStream has been developed in conjunction with the UK’s National Health Service (NHS) – the world’s largest employer with 1.3 million employees – so it is ideal for large scale deployment.
Voice Technologies has years of experience in both small-scale pilot projects and large-scale deployments. We offer high levels of customer support for users of our products, including FormStream, on a daily basis.